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A designer sketching wireframes with a pen

Photo: Green Chameleon, Unsplash

Graphic Design Invoice Template

For freelance designers and small studios. Describe each deliverable the way the client briefed it, note the concepts and revision rounds included, and make clear that final files and rights transfer on payment.

Accent

Paired addresses and a full-width ruled table.

Use this template

Prefills the free invoice generator. Online documents use the standard app layout.

Download the template

Free with an account: sign up with Google or Apple in one step.

INVOICE[Your logo]Invoice #: [0001]Issue date: [MM/DD/YYYY]Due date: [MM/DD/YYYY] (Net 15)From[Your Business Name][Street address, City, State ZIP][Email] · [Phone]Bill To[Client Name][Company, if any][Street address, City, State ZIP]DescriptionQtyRateAmountLogo design: 3 concepts, 2 revision rounds1$1,800.00$1,800.00Brand guidelines, 12-page PDF1$900.00$900.00Coffee bag label layout2$350.00$700.00Sales tax %0Subtotal:$3,400.00Sales tax:$0.00Total due:$3,400.00NotesFinal files and full usage rights transfer when this invoice is paid in full.How to pay[Bank transfer, card, check: how your client can pay you]Made with Invoixy · invoixy.com | 1 / 1

Your download uses this layout and accent. Replace the bracketed fields and example line items with your own details.

What to include on a design invoice

  • Each deliverable: logo, brand guide, packaging, layouts
  • How many concepts and revision rounds were included
  • Extra revisions or rush work as their own lines
  • Licensing or usage rights the fee covers
  • When final files are delivered
  • Payment terms and any deposit already paid

Tips for designers

Tie files to payment

Hand over the final, editable files after the invoice is paid. Proofs can come earlier.

Count your revisions

Note how many rounds were included so extra rounds don't become free work.

Take a deposit

Fifty percent up front is common for branding projects. Credit it on the final invoice.

Questions

When should a designer send the invoice?

Send a deposit invoice when the project starts and the final invoice when you present the finished work, before handing over the final files.

Should I include usage rights on my invoice?

Yes. A short line saying what the client may do with the work, and when rights transfer, avoids confusion later.

How do I bill extra revisions?

Add a separate line with the number of extra rounds or hours and your rate, so the original price stays clear.

More templates

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For solo work billed by the project, hour or piece.

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Labor, materials and permit fees on separate lines.

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Consulting invoice template

Retainers, extra hours and expenses, with PO and SOW references.