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A smiling contractor holding an angle grinder

Photo: David Siglin, Unsplash

Contractor Invoice Template

Built for general contractors, remodelers and builders. Labor, materials and permit fees each get their own lines, so homeowners and property managers can see where the money goes.

Accent

Paired addresses and a full-width ruled table.

Use this template

Prefills the free invoice generator. Online documents use the standard app layout.

Download the template

Free with an account: sign up with Google or Apple in one step.

INVOICE[Your logo]Invoice #: [0001]Issue date: [MM/DD/YYYY]Due date: [MM/DD/YYYY] (Net 15)From[Your Business Name][Street address, City, State ZIP][Email] · [Phone]Bill To[Client Name][Company, if any][Street address, City, State ZIP]DescriptionQtyRateAmountDeck framing labor, 12' x 16' (hours)32$75.00$2,400.00Pressure-treated lumber and hardware1$2,140.00$2,140.00Composite decking boards1$1,860.00$1,860.00Permit and inspection fee1$185.00$185.00Sales tax %0Subtotal:$6,585.00Sales tax:$0.00Total due:$6,585.00NotesThank you for choosing us. Change orders, if any, are billed on a separate invoice.How to pay[Bank transfer, card, check: how your client can pay you]Made with Invoixy · invoixy.com | 1 / 1

Your download uses this layout and accent. Replace the bracketed fields and example line items with your own details.

What to include on a contractor invoice

  • Your company name and, where your state requires it, your license number
  • The job site address if it differs from the billing address
  • Labor, with hours and rate
  • Materials, itemized or as a total
  • Permits, dump fees and other pass-through costs
  • Deposits or earlier progress payments already received
  • Payment terms and accepted payment methods

Tips for contractors

Bill in stages on bigger jobs

Split long projects into progress payments tied to milestones so you're never carrying the whole cost.

Show deposits clearly

Note each deposit and which invoice it was applied to. It prevents disputes at the final bill.

Attach change orders

Any extra work should match a signed change order. Reference it on the line.

Questions

Should materials and labor be separate on an invoice?

Separating them is good practice. Clients see the breakdown, and in states where materials are taxed but labor isn't, it makes the tax math correct.

How do I invoice a progress payment?

Describe the milestone reached (for example, “framing complete”), bill the agreed amount for that stage, and note any deposit or earlier payments already received.

Do I need my license number on an invoice?

Some states require contractors to show a license number on contracts, bids and invoices. Check your state's licensing board; when in doubt, include it.

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